What should a salary slip include?
A salary slip should show the employer's name, the employee's name, ID, designation and month, paid days and leave, each earning (basic, allowances, overtime, incentives), each deduction (PF, ESI, professional tax, TDS, advance recovery), net pay in figures and words, and bank or payment details. PalmGro Flow generates salary slips as PDFs.
Header
- Company name, address and logo.
- "Salary slip for November 2026."
Employee details
- Name, employee ID, designation, department.
- Date of joining.
- PAN, UAN and ESI number where applicable.
- Bank account (last digits) or payment mode.
Attendance summary
- Days in month, paid days, leave taken, loss of pay days, half days, late marks.
Earnings
- Basic salary.
- House rent allowance and other allowances.
- Overtime.
- Incentives or bonus.
- Arrears.
- Gross earnings.
Deductions
- Provident fund (employee share).
- ESI (employee share).
- Professional tax.
- TDS.
- Salary advance recovery.
- Other deductions with a clear name.
- Total deductions.
Net pay
Gross minus deductions, in figures and words.
Why slips matter
Employees need slips for loans, visas and rental agreements. Clear slips also reduce salary disputes. The new Labour Codes also make written wage records more important.
How PalmGro Flow helps
PalmGro Flow builds salary slips from attendance and payroll settings, including paid days, late cuts, overtime, PF, ESI, professional tax, TDS and advance recovery, and downloads them as PDFs with your company details. See salary from attendance.
Questions people ask
Is it mandatory to give salary slips?
Employers are generally expected to provide wage slips, and they are useful for both sides. Check current rules with your advisor.
Can salary slips be sent digitally?
Yes. PDF slips by email or app are common and easy to keep.
Should employer PF contribution appear on the slip?
Many employers show it separately as information, as part of cost to company, not as a deduction from pay.
PalmGro Flow brings your team, clients, tasks, attendance and money into one place, on phone and computer. Try it free, no card needed.Set it up for your team in minutes.